counting real records

[scooter6 at gmail.com]

Actually, in my example there are 4 'physical' records  (1234-0001 and
1234-0002-1, 1234-0002-2, 1234-0002-3)
But for purposes of what I need to calculate it should only be 2
records.....so yes, regardless of how many -1  -2 -3 ,etc that are on the
end of the full acct number, it should only count the 'record' as 1 entity
So, let's suppose I have the following accounts for client number 1234:

1234-0001                         Bal Due  150.00
1234-0002-1                     Bal Due   200.00
1234-0002-2                     Bal Due   200.00
1234-0002-3                     Bal Due         .00
1234-0003                        Bal Due   800.00
1234-0004                        Bal Due   500.00
1234-0005-1                     Bal Due   300.00
1234-0005-2                     Bal Due         .00
1234-0006                        Bal Due      50.00
1234-0007                        Bal Due    150.00
1234-0008-1                     Bal Due          .00
1234-0008-2                     Bal Due          .00
1234-0008-3                     Bal Due    100.00
1234-0008-4                     Bal Due          .00

The report I'm trying to create should show there are:     8 records  (0001
thru 0008) even though several have -1, -2 etc
and it should only calcluate the balance once for each of the 8 records
with today bal due of 2250.00 (keeping in mind, it needs to look at all -1,
-2, etc in case only one of them has a bal due.  So, in case of 1234-0008-1
thru -4, typically the original total bal due would probably have been
400.00, and -1, -2 and -4 paid their 1/4 of orig bal due, so -3 still owes
100.00
So what I want is a report of total 'active' entities (not physical
records) that have a balance and the total of the balances.  So it should
count those records without any 'associate' people as 1 record (i.e.
1234-0001, 1234-0003, 1234-0006 and 1234-0007 - obviously those are easy
because it's just one person to that account number -- the issue is not
counting 1234-0008-1 thru 1234-0008-4 as 4 records - just should be one
record...and only grab the balance due once
Hope that helps
thanks

Scott


On Mon, Aug 12, 2013 at 1:02 PM, Kenneth Brody <kenbrody at spamcop.net> wrote:

> On 8/12/2013 11:21 AM, scooter6 at gmail.com wrote:
>
>> Should seem simple but let me explain...
>>
> [...]
>
>  Some records will only have 1 person associated with it
>> i.e.  1234-0001  John Smith   Balance  150.00
>> So, field 1 = 1234
>> Field 2 = 0001
>> Field 3 = 1234-0001
>>
>> Some records will have multiple people associated with it
>> i.e. 1234-0002-1  John Smith   Balance  200.00
>>        1234-0002-2  Mary Smith   Balance 200.00
>>        1234-0002-3  Billy Smith    Balance       .00  (paid their portion)
>>
>> In each case, each one of those should ONLY count as '1' record
>>
>> What I'm trying to do is get a count for all records, soley based on first
>> 9 digits
>> So, if I run processing for client 1234, using the above example, it
>> should
>> show me I have 2 records (1234-0001 and 1234-0002, regardless that
>> 1234-0002 has -1 -2 and -3 associated with it.
>> Each of these will also have a balance associated with them.  I'm only
>> wanting to pickup the balance 'once' for each of these records, even if
>> one
>> of the '-1, -2' etc has a zero balance.
>>
> [...]
>
> Why should those 3 records count as only 2?  If you were shown those
> records and told to manually count them, by what process would you arrive
> at "2"?
>
> Is it purely the fact that client number "1234" has records with "0001"
> and "0002", regardless of how many "0001" and "0002" records exist?  Or is
> there some other calculation involved?
>
> --
> Kenneth Brody
>
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