What to do with checks

[Mike Schwartz]

Richard Said:
> One of my clients is processing a large number of checks.
> 
> At present his bookkeeper is making copies of all of the checks to go with
a
> deposit and then filing the copy one with the deposit and one in the
> person's file.
> 
> Is anyone scanning images into a filepro blob?
> 
> Any thoughts on this matter would be appreciated.

     You could handle this with a simple push-button incrementing numbering
stamp.  The bookkeeper could photocopy several checks on one sheet of paper,
then stamp that paper with a unique number.  Record the stamped number in
the computer on both the bank deposit screen and in the customer order
screen.  (Of course, this could be done by having her key the number into
the order screen, then post it to the bank deposits file, along with the
dollar amount.)

     If you need to be absolutely sure you have the correct check and all
the checks are for the same dollar amount, like in a product-fulfillment
scenario, you could stamp a unique number on the photocopy of each check,
but still photocopy multiple checks on one page.

     Just file the check sheets in numeric order.  (You could probably even
photocopy checks onto both sides of the paper, to really cut down your
storage space.)

     Of course a simple date stamp would probably work just as well, unless
you really do have that many inquiries about checks.  If you just stamp the
photocopies with the date entered, then file them by deposit date, pulling
all the checks for that date out of the file that will get you within
several pages of the correct check.

     If you are talking extreme volumes, like hundreds or thousands of
checks a day, they still make microfilm machines that take a photo of each
check and then spit out a unique registration number you can use.  That
would really cut down the amount of storage you need.

     These problems were all solved in the old "data processing" days, long
"BC" (before computers) and long before our business became "Information
Technology"...

Mike Schwartz